Planning a meeting, conference or incentive trip can be incredibly time-consuming. There are hundreds of hotels to contact, phone calls to return. When you receive the hotel proposals, they’re submitted in different formats, so it’s nearly impossible to compare “apples to apples.” And once you select a site, the time-consuming contract negotiation begins. The whole process can take days or weeks.

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Through our travel agency, our fees are covered by the hotels and resorts where we place meetings. Your event will not incur a higher room rate or additional fees. We are completely independent and hold no affiliation with any particular brand or hotel chain. This gives our clients the best, unbiased recommendations in the industry. We travel extensively to create a more diverse and updated database, giving you the freedom to partner with any property. Remember, we work for you, not the hotels.

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Think about what you could accomplish with the additional time you would have by taking advantage of the following services offered to you free of charge:

 

• Discussion of your unique needs, goals and challenges

• Developing an RFP that includes purpose, history, concessions...

• Identify best possible options

• Producing a comprehensive comparison grid

• Arrange your site inspection schedule

• Contract negotiations to offer you the best value including special concessions and keep the liability and risk factor for attrition reduced to a minimum.

• Food and beverage coordination and price coordination on budget with supervision on site.

• Be present and assist with the pre-convention meeting.

• On site coordination to assist with registration, meeting space, and audio visual verification; monitor food and beverage events.

• Pickup and History added to the RFP for the following year

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Let us become an extension of your staff at no cost to you. Call Lisa Barnes at 314.954.2102 or email: Lisa@conversancetravel.com